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WINS Management × La Memoria · Live Project Tracker

45-Day Project Timeline

Proposal Engine & Central Project Management System. A shared, live schedule — tick a task and everyone watching this link sees it update in real time. Blue items require La Memoria's action. Progress below is driven by completed tasks, so you always see how much is left.

Start · Mon 15 Jun 2026 Target completion · Wed 29 Jul 2026 Duration · 45 days · 7 weeks Approach · Engine first → PM System
Overall progress 0%
0 of 0 tasks complete 100% remaining · 0 tasks to go
Phase 1 · Proposal Engine0%
Phase 2 · PM System0%
WINS Management delivers La Memoria action needed Joint / together Milestone
1
Proposal Engine
Week 1 · Focus week — build the AI engine from your 30 winning proposals (target: 60–70% of content auto-generated)
WEEK 1
Proposal Engine — analyse, build, validate
Mon 15 Jun – Sun 21 Jun 2026
0/0 In focus now ▶
This week is dedicated entirely to the Proposal Engine. The single most important client task is handing over the 30 winning proposals — everything else depends on it.
LA MEMORIA
Submit sample event invoices
Past invoices so we can learn the typical pricing range and extract reusable line-item templates for the engine.
→ Proposal / Content Owner · by Mon 15 Jun
LA MEMORIA
Hand over the 30 winning proposals + brand assets
PDF/editable files plus any brand/template assets. Engine analysis cannot start without these.
→ Proposal / Content Owner · by Tue 16 Jun
WINS
Kickoff & engine scope confirmation
Align on proposal structure, the 60–70% benchmark, and which sections are always custom vs. templated.
Joins: Project Sponsor/PIC · Proposal/Content Owner
WINS
AI analysis of the 30 proposals
Extract recurring elements, structure, and winning principles; design the engine's input form.
WINS
Build & configure the Claude-powered engine
Assemble generation logic; produce a first working draft turning a brief into bulk proposal content.
Note: La Memoria's own Claude subscription is required to operate the engine — claude.com/pricing.
LA MEMORIA
Provide a real test brief
From a recent/live opportunity, so we can validate engine output against a known case.
→ Proposal/Content Owner + PIC · by Fri 19 Jun
Milestone — Proposal Engine working draft ready for review Fri 19 Jun
2
Central Project Management System
Weeks 2–7 · Build the web platform that governs delivery after a proposal is won
WEEK 2
Engine sign-off + PM foundations & requirements
Mon 22 Jun – Sun 28 Jun 2026
0/0Up next▶
Engine handoff & training closes Phase 1; PM System discovery begins. Two key client decisions unblock the whole build.
JOINT
Proposal Engine review, refinement & sign-off
Walk through output, adjust, confirm the 60–70% benchmark. Short team training on operating the engine.
LA MEMORIA
Confirm the department list
Proposal assumes Design, Production, Venue, Event — confirm or adjust. Each becomes a work board.
→ Project Sponsor/PIC · by Wed 24 Jun
LA MEMORIA
Start provisioning the dedicated WhatsApp account
Required for automated reminders. Lead time varies — beginning now prevents a late-stage blocker.
→ Project Sponsor / PIC · begin by Thu 25 Jun
WINS
PM System requirements & architecture
Map workflows: boards, overview, photo records, quotation submission, budget-approval, audit trail. Define data model & stack.
Milestone — Proposal Engine accepted · Departments confirmed Fri 26 Jun
WEEK 3
Core platform & department work boards
Mon 29 Jun – Sun 05 Jul 2026
0/0Later▶
Build the backbone: platform shell, project initiation, and the per-department workspaces.
WINS
Build platform core & project initiation flow
Web app shell, authentication, project creation, and the structure that spins up boards per department.
WINS
Department work boards (Design / Production / Venue / Event)
Each department's own workspace to record progress, attach files, and submit updates.
LA MEMORIA
Each department lead shares its real workflow
The actual stages and fields each team uses, so boards match how they work — not a generic template.
→ Dept Leads (×4) · during this week
WEEK 4
Quotations, budget approval & consolidated overview
Mon 06 Jul – Sun 12 Jul 2026
0/0Later▶
Build the management & financial layer — the part leadership uses daily.
WINS
Quotation submission & centralised management
Submit, store, and manage quotations against each project.
WINS
Budget-submission & approval workflow + audit trail
Submission → management approval, with a complete audit trail of every action.
WINS
Consolidated management overview
Real-time status of every project across all departments, for management & project leads.
LA MEMORIA
Confirm the budget-approval rules
Who approves, thresholds, and approval order — so the workflow matches your authority structure.
→ Project Sponsor/PIC · by Wed 08 Jul
Milestone — Core PM functionality feature-complete Fri 10 Jul
WEEK 5
Photo records, WhatsApp reminders & role-based access
Mon 13 Jul – Sun 19 Jul 2026
0/0Later▶
Integrations & access control. The WhatsApp account must be ready before this week to integrate on schedule.
WINS
On-site photographic records
Upload and archive site photos against each project.
LA MEMORIA
WhatsApp account live & credentials handed over
Credentials / API access. Hard dependency — reminders cannot be built without it.
→ Project Sponsor / PIC · hard deadline Mon 13 Jul
WINS
Automated WhatsApp reminder integration
One-way reminders prompting personnel to return to the platform. All formal reporting stays in the web platform.
WINS
Role-based access control
Permissions per role across departments and management.
LA MEMORIA
Provide the user & role list
Who gets access, at what permission level — so roles are configured correctly before training.
→ PIC + Dept Leads · by Fri 17 Jul
WEEK 6
Testing, UAT & refinement
Mon 20 Jul – Sun 26 Jul 2026
0/0Later▶
The team test-drives the full system on real workflows. Your feedback this week shapes the final product.
WINS
Internal QA & end-to-end testing
Test the full flow: project → boards → quotations → budget approval → reminders → overview.
LA MEMORIA
User Acceptance Testing (UAT)
Each department runs a real project through its board and reports issues — the chance to catch gaps before go-live.
→ All Dept Leads + PIC · Mon 20 – Fri 24 Jul
WINS
Fixes & refinement from UAT feedback
Resolve issues and polish based on team input.
Milestone — UAT signed off · system ready for go-live Fri 24 Jul
WEEK 7
Deployment, training & go-live
Mon 27 Jul – Wed 29 Jul 2026
0/0Final▶
Deploy, train every department, and hand over. Final 50% balance is due on completion & delivery.
WINS
Production deployment & go-live support
Deploy the live system and stand by for launch support.
LA MEMORIA
Team training attendance
Each department attends its training session so everyone can operate their board from Day 1.
→ All Dept Leads + teams · Mon 27 – Tue 28 Jul
JOINT
Final handover & project sign-off
Confirm both systems delivered. Balance payment (50% · RM 4,500) due on completion.
🏁 PROJECT COMPLETE — both systems live Wed 29 Jul 2026

▲ La Memoria action checklist — your dependencies at a glance

These mirror the blue tasks above and tick automatically when the matching task is completed. Anything that slips here pushes the 29 Jul completion date.

By Mon 15 Jun
Submit sample event invoices
Proposal/Content Owner — sets pricing range & line-item templates
By Tue 16 Jun
Hand over the 30 winning proposals + brand assets
Proposal/Content Owner — blocks all engine work
By Fri 19 Jun
Provide a real test brief for engine validation
Proposal/Content Owner + PIC
By Wed 24 Jun
Confirm department list (Design / Production / Venue / Event)
Project Sponsor / PIC — unblocks board build
From 25 Jun
Begin provisioning the dedicated WhatsApp account
Project Sponsor / PIC — start early, lead time varies
Week 3
Each department shares its real workflow / stages
All Dept Leads
By Wed 08 Jul
Confirm budget-approval rules (approvers, thresholds, order)
Project Sponsor / PIC
Hard · Mon 13 Jul
WhatsApp account live & credentials handed over
Project Sponsor / PIC — hard dependency for reminders
By Fri 17 Jul
Provide user & role list with permission levels
PIC + Dept Leads
20–24 Jul
Run User Acceptance Testing on real workflows
All Dept Leads + PIC
27–28 Jul
Attend department training sessions
All Dept Leads + teams

Who's who on this project

WINS Management
Builds both systems, runs analysis & development, deploys, trains, supports go-live. Owns this timeline & status updates.
Project Sponsor / PIC
La Memoria's decision-maker. Confirms departments, approval rules, WhatsApp account, milestones & final sign-off.
Proposal / Content Owner
Hands over the 30 winning proposals, validates engine output, provides test briefs.
Dept Leads — Design · Production · Venue · Event
Share real workflows, run UAT, attend training, and adopt their boards.